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如何办理复印件与原件相符合的海牙认证

2023年11月21日修订

一、什么是true copy?

复印件与原件相符合的公证,英文叫原件的True Copy(有时候也叫certified copy),是为了证明复印件未经篡改,是与原件一模一样的,而且是完整的。

  • 绝大多数州不允许公证员公证出生证,结婚证,法院文件等官方记录(recordable documents)的复印件。
  • 护照绿卡驾照虽然是官方发放的,但不属于官方记录,因此可以公证复印件。
  • 公司注册文件(articles of incorporation或certificate of formation),good standing (certificate of status),也必须由相关政府部门签发,不能做true copy。
  • 普通公司文件(如董事会决议),病历,银行账单什么的,都可以做复印件公证。

二、如何办理复印件与原件相符合的公证

一般来说,在复印件上写上"true copy"的字样并由公证员签字盖章不能满足海牙认证的要求。对于复印件与原件相符合的公证,每个州都有相应的法律规定,一般都有特别的公证词,许多州甚至要求公证员亲自复印。

Arkansas州

State of Arkansas
County of ____________


I, ______[Name of Notary]_______, certify this is a true and perfect copy of the original document _______[insert type of document]______ presented to me on this ______ day of _________, 20___.


Notary's Signature _____________
My commission expires: ___________
                                                                [Seal of Office]

Oklahoma州

State of Oklahoma
County of ____________

I certify that this is a true and correct copy of a document in the possession of _____________________

Dated _________________

(Signature of notarial officer)
(Seal, if any)

Title (and Rank)
(My commission expires: )
(My commission # )

Texas州

CERTIFIED COPY OF A NON-RECORDABLE DOCUMENT
STATUTORY CERTIFICATE FOR CERTIFYING A COPY IN TX ONLY

State of Texas
County of _______________

On this __________ day of __________, ___(year)___, I certify that the preceding or attached document, and the duplicate retained by me as a notarial record, are true, exact, complete, and unaltered photocopies made by me of _____(description of document)_______, presented to me by the document's custodian, _______________, and that, to the best of my knowledge, the photocopied document is neither a public record nor a publicly recordable document, certified copies of which are available from an official source other than a notary.

______________________
Notary Public's Signature

(Personalized Seal)

Florida州

STATE OF FLORIDA
COUNTY OF __________

On this _____ day of __________, ___(year)____ , I attest that the preceding or attached document is a true, exact, complete, and unaltered photocopy made by me of ______(description of document)______ presented to me by the document's custodian, ____________________, and, to the best of my knowledge, that the photocopied document is neither a vital record nor a public record, certified copies of which are available from an official source other than a notary public.

(Official Notary Signature and Notary Seal)

(Name of Notary Typed, Printed or Stamped)

Georgia州

请用PDF版本:

Georgia州复印件与原件相符合公证页(公证员声明)(尽量用这个),或者

Georgia州复印件与原件相符合公证页(自己声明)

North Carolina州

TRUE COPY

I, _______________________________ (document owner), do hereby swear or affirm that the attached is a true copy of ________________________________________ (description of document) and that this copy contains no alterations from the original.

____________________________________ Principal’s signature

North Carolina
County of _______________

I, __________________ , a Notary Public for _______________ County, North Carolina, do hereby certify that ______________________ (Name of principal) personally appeared before me this day and acknowledged the due execution of the foregoing instrument.

Witness my hand and official seal, this the _____ day of _____________, 20___.

(Official Seal)

Official Signature of Notary ___________________________

Notary Public Notary’s printed or typed name _________________________

My commission expires:_______________________

PDF版本在这里 or: https://www.sosnc.gov/documents/forms/authentications/sample_documents/true_copy.pdf

Idaho州

Copy Certification (Verification of a copy of an original document)

State of Idaho )
County of ____________)



I, ____________ (notary’s name), a notary public, do certify that on this ________ day of _____________, 20_____, I carefully compared the attached copy of _______________ (described document), with the original. It is a complete and true copy of the original document.


(Seal)


__________________________
Notary Public

My Commission Expires on ____________________

Wyoming州

FOR ATTESTATION OF A COPY OF A DOCUMENT

State of Wyoming
County of __________

I certify that this is a true and correct copy of a document entitled ________________________ (Title of document) in the possession of ________________________ (Name(s) or Person(s)).

Dated _______________________

(Seal)

Signature of Notarial Officer __________________________

Title (Notary Public or Rank if military officer) ____________________________

My commission expires: ________________

Connecticut州

按照Connecticut州法律,公证员不能做"certified copy"或"true copy"。州务卿办公室推荐以下方法:

文件持有者自己准备一个复印件,然后声明复印件与原件相符合。公证员公证声明人的签名。

Massachusetts 麻省

Commonwealth of Massachusetts
County of _________

On this _____ day of _________, 20__, I certify that the (preceding) (following) (attached) document is a true, exact, complete, and unaltered copy made by me of (description of the document), presented to me by____________________ .

(official signature and seal of notary)

三、通过本社代办复印件与原件相符合的海牙认证的详细步骤

1. 找公证员,办理好复印件与原件相符合(true copy)的公证。

  • 这一步需要您自己去办理。
  • 有些银行的公证员不办理护照绿卡的true copy,多找一下,许多UPS店提供收费的公证服务。
  • 公证好的复印件连同公证员的公证页(如果是单独一页)合起来就是新的用于办理认证的“原件”

2. County clerk认证(绝大多数州不需要这一步)

  • Kentucky, Tennessee, Maryland, New York州需要COUNTY CLERK(或Court Clerk)认证(notary certification or authentication)。
  • 这一步建议您自己去办理。我们也可以代办,但有额外费用,时间也会延长。

3. 本社为您代办海牙认证

  • 请在网上填写《一品签证服务社订单》:

    新建订单

  • 打印订单确认页。 订单确认页上有您的订单号,我们的邮寄地址,付款信息(含信用卡付款)等。
  • 《复印件与原件相符合的公证书》与一品订单确认页邮寄给我们。除此之外不需要其它材料,如申请表,护照复印件。
  • 寄出申请后,请将您的文件邮寄信息输入我们的计算机系统,这样我们可以通过计算机系统一键点击跟踪您的邮件,若有异常可以及时发现。
  • 我们收到您的申请材料后,会立即办理,办好后寄回给您。
本社可以将办好的海牙认证帮您直接寄回中国,节省时间与费用。

四、通过本社代理办理复印件与原件相符合的海牙认证需要的时间与费用

  1. 一般2-4周。政府费用$5-30不等,外加服务费$52.96
  2. 超过一份服务费有优惠(20-50%)。详情见下面简易计算器。
文件签发或公证州 份数 政府费用 服务费 处理时间
海牙认证 2-25 99.96 2-4周
费用小结(不含邮寄费)
请注意:
    1. 认证机构不时会有延误。请务必查看《主页》上有关处理时间的最新信息。
    2. 上面计算不包含寄回文件给您的费用($15-40)。 邮寄费以每份订单计算,即多份文件只需要付一份邮寄费。

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